The paperwork moves slower than the build.
AI operating systems for firms drowning in RFIs, change orders, and service tickets.
Construction runs on documents moving at the speed of email — RFIs, change orders, warranty claims, supplier POs — while the actual building outpaces the paperwork behind it. We build the operating system underneath: an executive assistant that reads your inboxes and project tools, an accounting agent that reconciles invoices against POs, and a service-department agent that keeps warranty and punch-list requests from disappearing into a shared inbox. Field-tested patterns, not a chatbot bolted onto your PM software.
Part of
Construction is one vertical view of a single system. The layer underneath — retrieval, scoped permissions, evaluation, and the audit trail — is the same one we build in every sector.
Where AI earns its keep.
The workflows in construction where AI does real work today — not a someday roadmap, the jobs it can take off your plate now.
Executive assistant
Reads Slack, email, and your PM platform, compiles the daily action list, drafts responses for review.
Accounting & procurement agent
Scans the AP inbox, matches invoices to POs, drafts purchase orders and supplier emails for approval.
Service & warranty agent
Logs incoming service requests, pulls the project history, tracks every open item until it's actually closed.
Bid & estimate support
Pulls historical project data and scope documents to speed up estimating without guessing on unit costs.
Don’t take our word. Take the call.
3 of the agents above, live in your browser right now. Pick the job you actually need covered, press call, and talk to it the way your customers would — objections included.
A real call, not a recording. Press call once, then just talk — it hears you stop and answers. No buttons to hold.
This browser can’t capture speech — you can still type your side of the call. Chrome, Edge, or Safari for the full thing.
Live agents on fictional businesses and invented records. Nothing you say or paste here is recorded or stored — it lives in this tab and dies with it. A production deployment runs on your data, your systems, and your policy.
An RFI, from inbox to logged answer
Not a feature list — the mechanism, step by step, from trigger to logged outcome.
Capture
The RFI arrives by email or inside the PM platform and is read against the project's own drawings and specs already on file — not a generic construction knowledge base.
Draft
A draft answer or routing decision is prepared, citing the specific drawing revision or spec section it pulled from — so the PM reviewing it can check the source, not just the conclusion.
Route for approval
The draft goes to the responsible PM or superintendent for review before anything goes back to the sub or GC. Nothing auto-sends on a live project.
Log
The RFI, the answer, and who approved it log back into the PM platform, so the paper trail lives where the project team already looks — not in a separate tool nobody checks.
Illustrative — the events this system emits, not a log from any client’s production run.
Every part of it. Not the demo part.
The whole operation, workstream by workstream — including the unglamorous pieces that decide whether any of the rest of it works.
Inbox & PM platform triage
The day starts before anyone opens email. RFIs, sub questions, and PM-platform notifications across every active job are read, sorted by urgency and project, and compiled into one action list — each item already tagged with the drawing, spec section, or open change order it touches, so a PM opens one list instead of six inboxes.
RFI capture, draft & routing
An RFI is read against the project's own drawings and specs on file, not a generic construction knowledge base. A draft answer or routing decision is prepared with the specific revision or spec section cited, then sent to the responsible PM or superintendent for approval — nothing reaches a sub or the GC until a person signs off.
Change order tracking end to end
A change order is logged the moment it's raised, priced against the same historical unit-cost data used in estimating, and tracked through pricing, owner approval, and executed-cost reconciliation — so a PM finds out about a stalled change order from a dashboard, not from a sub calling to ask where their money is.
AP invoice-to-PO matching
The AP inbox is scanned as invoices arrive. Each one is matched to its purchase order and the underlying contract, discrepancies are flagged instead of silently approved, and a draft coding entry is prepared for whoever actually authorises payment — the agent never releases money itself.
Supplier & subcontractor procurement drafting
Purchase orders and supplier emails are drafted from the project's own scope and schedule, not a template — quantities, lead times, and delivery dates pulled from the actual project data, so a PM reviews a ready draft instead of writing one from a blank page.
Service & warranty ticket lifecycle
An incoming service or warranty request is logged with the original project's history attached automatically — scope, subcontractor of record, and any prior tickets on the same unit — and tracked until it's actually closed, not until someone stops asking about it.
Bid & estimate support grounded in your own data
A new bid pulls unit costs and scope patterns from your own historical projects, not a generic cost database, and flags where the current scope falls outside that range — so an estimator knows exactly where to apply judgment instead of guessing.
Subcontractor compliance tracking
Insurance certificates, bonding, and licensing status are checked against the actual expiration dates on file, not assumed current — a subcontractor whose COI lapses is flagged before their next payment application, not after a claim exposes the gap.
The numbers aren’t ours.
Published industry figures and the rules themselves, each with its source named — this is the gap the build is aimed at, not a claim about our results.
Tell us which part of construction is the bottleneck.
What it will never do.
Enforced outside the model, in the control layer — these are constraints the system can't talk itself out of, not instructions we hope it follows.
- 01Never sends an RFI answer, change order response, or supplier email to a sub or GC without a PM or superintendent approving it first.
- 02Never cites a source it didn't use — every drafted answer points to the specific drawing revision or spec section it pulled from, or says plainly that it found nothing.
- 03Never posts an invoice against a mismatched PO without flagging the discrepancy for a human to resolve.
- 04Never releases a payment — it drafts the reconciliation and coding, a person authorises the transfer.
- 05Never closes a warranty or service ticket on its own; closure requires the same sign-off a person would give today.
- 06Never treats a subcontractor's insurance or bonding as current without checking the actual expiration date on file.
- 07Never prices a change order or bid outside your own historical cost range without flagging it for an estimator's judgment.
- 08Never replaces your PM or accounting platform as the system of record — it reads and writes inside the one you already run.
Built for the rules of your industry.
What it plugs into.
An AI operating system only earns that name if it runs inside the systems you already have — not beside them.
Asked before the contract, not after.
No — every draft routes to the responsible PM or superintendent for approval before anything goes back to a sub or the GC. The assistant drafts and cites the drawing or spec section it used; a person decides what actually goes out.
No rip-and-replace — the assistant reads and writes inside the PM platform you already run, whatever that is, rather than adding a separate tool the field has to check on top of it.
No — it removes the paperwork between them and the decision, not the decision itself. A PM still approves every RFI answer and change order; an estimator still owns the number on a bid. What changes is how much of their day goes to drafting and chasing versus reviewing and deciding.
It doesn't negotiate — it tracks. Pricing, owner approval, and executed cost stay visible end to end, and anything outside your own historical cost range gets flagged for a person rather than priced automatically. The dispute itself is still a conversation between people.
The paperwork load per dollar of revenue is often worse at a smaller shop, not better — you don't have a dedicated AP clerk or a PM whose whole job is RFI tracking. We scope the first build to one workflow, usually RFIs or AP matching, so you see it working on a live project before it touches the rest.
Weeks, not a season — we start with the highest-volume paperwork on one active project, usually RFIs or invoice matching, measure it against your current turnaround, and expand into the other workstreams once that one has proven itself.
Let's put AI to work in your business.
A 30-minute call. You bring the workflow or the roadmap — we'll tell you what's feasible, what it costs, and what we'd build first.