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Example engagement · Construction

AI RFI and Submittal Review for a General Contractor

An assistant that checks submittals against the spec sections, drafts RFI responses from the drawings and spec, and keeps the project log current.

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9 → 3 days
Average RFI turnaround
6h
PM time saved per week per project
-40%
Rework from missed spec requirements
Profile — General contractor, about 15 active commercial projectsTimeline — 8 weeks across 3 pilot projectsTeam — 2 engineers + 1 construction PM advisor
Representative engagement: a composite of the AI work we deliver in this industry, not a named client's project. Figures are the outcomes this kind of build typically delivers, and they are the targets we agree and measure in a pilot before scaling.
The problem

Project managers spent evenings reviewing submittals and chasing RFIs. Slow responses held up subcontractors, and missed spec requirements caused rework.

What we build

The approach.

  • 01Indexed specifications, drawings sheet index and prior RFIs per project.
  • 02Checked each submittal against the relevant spec section and listed deviations.
  • 03Drafted RFI responses citing the spec and drawing references.
  • 04Synced status back to Procore so the log stays current.
Where the AI works

Claude finds the governing spec sections, compares the submittal line by line and drafts the response with references, for the PM to approve.

Claude APIPythonProcore APIPostgres + pgvector
Proof, not promises

How we measure it.

Turnaround comes from Procore. Time saved is logged by PMs for four weeks before and after. Rework is counted from change records attributed to submittal errors.

Questions

Before you ask.

No. Beyond Technologies has it list deviations and draft the response. The PM or architect approves every submittal.

Yes, through the Procore API. Autodesk Construction Cloud is supported the same way.

Next step

Want this measured on your own data? Start with a pilot.

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AI for Construction →Generative AI →AI Integration →Next example: AI-Assisted Estimating for a Specialty Subcontractor →Named client case studies →

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